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Time is Money: Don't be a Victim of Employee Time Sheet Fraud

Posted by Pacific Timesheet Jan 15, 2014 7:00:00 AM on

Despite laws against the practice, many employees still attempt to cheat their time-sheets, collecting wages for hours they didn’t actually work. This practice can cripple a business, so diligence is needed to prevent it. Reducing fraud and errors in time tracking is payroll and management’s job, so encourage them to familiarize themselves with red flags, as well as institute practices designed to eliminate the opportunity to commit fraud.   

How is Time-Sheet Fraud Committed?

Unauthorized Hours –

Fraudulent employees will increase their time-sheets with extra hours they didn’t actually work. On a long enough timeline, this practice can end up costing a business thousands of dollars, as was the case in Vermont, where a police patrol commander was found to have padded his time-sheet from 2006 – 2012, defrauding taxpayers to the tune of $213,000.

Buddy Punching –

People build friendships at work, but those friendships can become toxic when employees start to punch in for each other. A “friend” may ask her fellow employee to punch her hours into the company clock, even though she’s not working that day.

Ghost Employees –

Unfortunately, many companies have been crippled by the actions of their payroll staff. Payroll is supposed to prevent time-sheet fraud, but sometimes they could be the department behind the fraud. In large companies, where the fraud is less likely to be noticed, payroll staff will create a fake employee and collect their wages. Ghost employees may also be employees that have left the company, but to whom payroll still continues to cut a check.

Pay Rate Alteration –

Sometimes, an employee and a member of the payroll staff will join forces to defraud the company. The payroll staff member will alter the employee’s pay, increasing it to an amount that is desirable to both of them. The amount will then be split when the check is cashed.

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Attendance Incentives - Are They Worth It?

Posted by Pacific Timesheet Jan 14, 2014 7:00:00 AM on

Employee absences and tardiness are costly to the business and can have a detrimental effect on overall productivity. Additionally, employee absenteeism can often be viewed as a gauge in determining employee morale. A survey conducted by CCH found that over half of the time an employee calls in sick, they're faking. With so much risk involved, many employers are turning to employee incentive programs, but do they really work? The answer is yes, as long as the incentives are tailored to your company and its employees. While these programs carry some disadvantages, such as time and expense, the overall advantages resulting from a successful attendance incentive program can easily outweigh them. 

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Topics: Time and Attendance Software

Timesheet software should cut down on overtime glitches

Posted by Pacific Timesheet Dec 20, 2013 7:00:00 AM on

There are many ways employee hours can be paid wrong. When you're calculating everything manually, mistakes can be made. For the Southeast Kansas Regional Correctional Center, they saw big problems when the latest paychecks came out for their employees, and they ended up much bigger than had been anticipated. In short, it was a massive trainwreck.

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Topics: payroll time tracking

Can You Automate 9/80 Compressed Timesheets?

Posted by Pacific Timesheet Aug 21, 2012 5:04:00 PM on

describe the image9/80 Compressed Timesheets

9/80 compressed work schedules have many benefits. However, automating timesheets for these schedules has proven to be difficult.  

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Topics: 980 compressed, 980 compressed, 9/80 timesheet, 9/80 compressed timesheet

Cloud-based Timesheet Management

Posted by Pacific Timesheet Apr 25, 2012 4:01:00 PM on


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Topics: cloud timesheet, cloud timesheet software, timesheet, Timesheet Software, SaaS Timesheet

Rolling Stones' Logic When Selecting Timesheet Software

Posted by Pacific Timesheet Apr 24, 2012 10:30:00 AM on

Getting What You Need

You can't always get what you want/But if you try sometimes well you might find/You get what you need

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Topics: Evaluating software, evaluating timesheet software, timesheet software vendors, timesheet software trials, timesheet software features, timesheet software gap analysis

How To Evaluate Time and Expense Tracking Software

Posted by Pacific Timesheet Apr 6, 2012 2:35:00 AM on

This article was updated on June 4, 2017

Developing Your Short List

Evaluating time and expense tracking software can be a daunting task given the number of options out there. You begin thinking of the steps: "I'll read some white papers, look at screen shots, develop a short list, schedule demo meetings and do some free trials." Your thinking is right on track. Then you're off to Google or Bing find the information you need so you can narrow things down. But when you do search one the phrase "timesheet software," Google says there are 10,000,000 pages to look at. You start to twitch as your cortisol levels start to soar. Then one of two impulses will take over: 

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Topics: Time Off Management, timesheet, Timesheet Software, Time Tracking Software, time tracking, SaaS Timesheet, Online Timesheet, Web TimeSheet, leave timesheet, Time and Attendance Software, Crew Timesheet

Using Google To Develop Your Timesheet Short List

Posted by Pacific Timesheet Apr 6, 2012 2:31:00 AM on

How to Start When You’re Not Sure What To “Google”

So your boss says he wants you to develop a short list of timesheet and work tracking software applications. He says it shouldn’t take long if you use Google. You’re busy with other things, but you agree you’ll get back to him in a few days. Big mistake, unless you know how to search. You see, Google has been SEO’d, that’s Internet marketing-speak for “search engine optimized.” That means that many vendors have smart people and consultants who figure out how to trick search engines into giving them high rankings, particularly on simple single-word searches, even if their applications do not warrant such high visibility in the marketplace.

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Topics: Time Off Management, timesheet, Timesheet Software, Time Tracking Software, SaaS Timesheet, Online Timesheet, Web TimeSheet, leave timesheet, Crew Timesheet

What is Enterprise Time, Work and Asset Tracking?

Posted by Pacific Timesheet Apr 2, 2012 10:47:00 PM on

Time, Work and Asset Tracking

An enterprise application is a big software system that can scale to support large business or government organizations. It's not software for Star Trek's USS Enterprise. 

For larger companies, time and expense is a big deal. Enterprise time and expense tracking record e verything about employees' work and the expenses:
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Topics: Time Off Management, timesheet, Timesheet Software, Time Tracking Software, SaaS Timesheet, Online Timesheet, Web TimeSheet, Time and Attendance Software, Crew Timesheet

Construction Timesheets: Getting Your Feet Wet

Posted by Pacific Timesheet Mar 31, 2012 8:53:00 AM on

Getting ready to dive in

Your thinking about diving into the automated construction timesheets pool. But rather than dive into the deep end where it's cold and uncomfortable, put your toe in the water with some starter questions.

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Topics: Crew Timesheet

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