5 Ways Project Time & Expense Tracking Software for Consulting Improves Billing

Posted by Pacific Timesheet Jul 8, 2020 7:00:00 AM on

The process of billing clients is directly enhanced or badly harmed by how employee time and expenses are tracked and processed.

Consulting billing and time and expense sheets

For any consulting firm, billing clients — that little-understood, underappreciated life blood of cash flow needed for any company to survive — is directly enhanced or badly harmed by how employee time and expenses are tracked and processed.

The reality is: good invoicing depends on the quality of time and expense sheet data flowing into an invoice. Improving your project time and expense sheets for billing is where you need to focus.

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Topics: timesheet, Timesheet Software, mobile expense tracking, time and expense software, expense tracking software, project time and expense software

6 Ways Pacific Time App can Help your Time & Expense Management

Posted by Pacific Timesheet Jul 23, 2018 8:00:00 AM on

Pacific Time — when you're on the go

Pacific Time is a time and expense app for employees who need to track their time and expenses on the go.

Altogether, there are at least six ways Pacific Time can be used:

    1. Project and task time tracking
    2. Payroll time and attendance tracking
    3. Leave management including leave requests
    4. Expense reports
    5. Asset tracking
    6. Activity and log tracking
Use Pacific Time to track equipment, materials, incident reports or activity logs for field services and other business situations.
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Topics: timesheet, Timesheet Software, mobile expense tracking, time and expense software, expense tracking software, project time and expense software

Top 5 Benefits of Timesheet Software

Posted by Pacific Timesheet Apr 7, 2016 7:00:00 AM on

Still Tracking Time Manually?

Believe it or not, hundreds of companies around the world still track employee time manually, relying on cumbersome paper and Excel records to track their time worked and assets. So if this is true of your enterprise, don’t be embarrassed. You’re not alone.

The fact of the matter is that using manual time tracking methods may be costing your enterprise more than you know. They make payroll and leave calculation unnecessarily complicated, place a massive administrative burden on your payroll and HR staff, and leave your enterprise open to inaccuracies and compliance issues. As if that’s not already enough, these manual timesheets are probably unpopular with your own employees!

So what should you do? Upgrade your time tracking system with automated timesheet software.

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Topics: timesheet, Timesheet Software

How Not to Waste One Million Dollars on Time Clocks

Posted by Jake Richardson Dec 19, 2014 9:12:00 AM on

Sad Story of Hawaii Department of Education

Picture nearly one million dollars worth of brand new time clocks still in boxes stacked in a break room. They were purchased in 2010 by a state government department in order to track employee work efforts better.

However, when it was noticed that the time clocks also needed software and cables to connect them, plus labor to configure the system and getting it running correctly, it was decided not pursue the project any longer!

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Topics: Timesheet Software

A Brief History of the Timesheet

Posted by Virginia H. Apr 23, 2014 7:00:00 AM on

If you're one of the millions of workers who track their time on timesheets, you know how tedious it can be to account for every minute of your workday. Tracking your time may be monotonous, but timesheets are an essential business tool. Since the invention of the clock, virtually every industry and profession has measured the value of labor in shifts, hours and minutes. Timesheets make these measurements possible.

Ancient wages

The modern timesheet has its roots in ancient history. The Code of Hamurabbi, a Babylonian treatise written in 1772 BC, set a typical worker's daily worker's wage at 6 grains of silver. That's about $0.25 per day, without adjusting for 3,786 years of inflation. Some trades earned less than a laborer. A tailor earned 5 grains of silver per day. A carpenter, 4 grains.

The Time Clock

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Topics: timesheet, Timesheet Software, time tracking

How Pay Data Errors Snowball and Cost You Money

Posted by Pacific Timesheet Feb 26, 2014 7:00:00 AM on

An employee forgets to properly log his sick time for when he was out on Monday. Because he’s in a rush on Friday he submits a timesheet that incorrectly says he worked on Monday. His supervisor is busy and signs the time card without checking. The time card information goes to payroll and gets processed. The employee gets a paycheck the next week showing a vacation balance that's 8 hours too high, and 8 hours of regular time he did not work. 

Companies Lose Money, Time and Productivity

Employee timesheet errors are rampant in some organizations. They can happen when employees take time off but code it as jury rather than vacation. They might receive a pay differential when they work in another cost center but fail to code their hours with the right cost center number. Employees can accidentally under report work hours, or when their supervisors are not paying attention, over-report work time. Once you process these errant hours and pay employees, you now must correct these mistakes and any additional errors they create.

How much does it cost to correct pay data errors? A lot.

First, all of these errors will create the need for FICA corrections, and in some cases you will need to file IRS Form F941x which requires detailed explanations of every correction. If your FICA underpayment is greater than or equal to 2% of your total FICA obligation, you will owe penalties and interest if you do not correct errors and make these adjustment payments with your next quarterly return. 

Another area where time card errors uncorrected will hurt is for hourly worker defined contribution amounts.  These are calculated based upon hours worked.  Any errors not fixed by year end will be even more expensive to correct. 

All of these errors cause even more damage to your business, not only rippling through an employee's entire paycheck, but infecting your accounting systems, accounting costs, billable hours and invoices. All of these errors need to fixed.

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Topics: payroll, Timesheet Software, payroll time tracking

Free Timesheet from Labor Dept. and Surge in Contract Workers

Posted by Jake Richardson May 15, 2013 8:26:00 AM on

Frances Perkins Building resized 600

US Department of Labor Free iPhone App for Time Tracking Hits 14,000 Downloads
After nearly two years of availability, a free iPhone app called DOL-Timesheet created by the US Department of Labor has been downloaded 14,000 times, according to XYO.net. The point of the app is not at all to replace standard time sheets used by companies, but to allow workers to track their own time. In a case of an investigation or audit, then an employee would have her or his own hours documented and could provide evidence of time worked, with dates  and having used a respectable method. A free app like this could come in especially handy if an employee's work hours are recorded by someone other than the employee, such as a manager.

The link to the app is here.

Being able to track hours using a portable personal device must be an advantage, because of the ready and constant accessibility. Especially during field work, when an employee might not have access to a company desktop or laptop and is working odd hours, such an app might serve a critical purpose. The app does not handle things like holiday and weekend pay, tips, or commissions. This new Department of Labor app might have some serious ramifications. For example, a company's own timesheet tracking might not easily be accessible to employees, automated adequately, or employee timesheets might not be tracked and stored properly. Employers could be in the embarrassing position of having less reliable timesheet data than their individual employees using this Department of Labor app.  

Contract Employees are Replacing Some Full-time Workers
A recent survey from CareerBuilder found that 40% of companies plan to use contractors this year. A little over 30% of new jobs in the private sector created after the recession ended were contract positions. Before the recession, the number of new contract positions was only about 2%. The reasons for this major shift are obviously related to cost-cutting by companies that are trying to survive. Recruiters who don't work with contract workers and help them with their timesheets (usually Web-based) could be left behind by a shifting economy. Additionally, staffing companies surveyed predict that 40-50% of all employees will be contracted staffers by 2020. If this were the case, a great many corporations would need to have extensive cloud-based timesheet systems to track these contract workers across the enterprise.

Image Credit: AgnosticPreacherKid, Wiki Commons
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Topics: department of labor timesheet, dol-t, contractor timesheet, timesheet, Timesheet Software

Cloud-based Timesheet Management

Posted by Pacific Timesheet Apr 25, 2012 4:01:00 PM on


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Topics: cloud timesheet, cloud timesheet software, timesheet, Timesheet Software, SaaS Timesheet

How To Evaluate Time and Expense Tracking Software

Posted by Pacific Timesheet Apr 6, 2012 2:35:00 AM on

This article was updated on June 4, 2017

Developing Your Short List

Evaluating time and expense tracking software can be a daunting task given the number of options out there. You begin thinking of the steps: "I'll read some white papers, look at screen shots, develop a short list, schedule demo meetings and do some free trials." Your thinking is right on track. Then you're off to Google or Bing find the information you need so you can narrow things down. But when you do search one the phrase "timesheet software," Google says there are 10,000,000 pages to look at. You start to twitch as your cortisol levels start to soar. Then one of two impulses will take over: 

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Topics: Time Off Management, timesheet, Timesheet Software, Time Tracking Software, time tracking, SaaS Timesheet, Online Timesheet, Web TimeSheet, leave timesheet, Time and Attendance Software, Crew Timesheet

Using Google To Develop Your Timesheet Short List

Posted by Pacific Timesheet Apr 6, 2012 2:31:00 AM on

How to Start When You’re Not Sure What To “Google”

So your boss says he wants you to develop a short list of timesheet and work tracking software applications. He says it shouldn’t take long if you use Google. You’re busy with other things, but you agree you’ll get back to him in a few days. Big mistake, unless you know how to search. You see, Google has been SEO’d, that’s Internet marketing-speak for “search engine optimized.” That means that many vendors have smart people and consultants who figure out how to trick search engines into giving them high rankings, particularly on simple single-word searches, even if their applications do not warrant such high visibility in the marketplace.

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Topics: Time Off Management, timesheet, Timesheet Software, Time Tracking Software, SaaS Timesheet, Online Timesheet, Web TimeSheet, leave timesheet, Crew Timesheet

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