5 Ways Project Time & Expense Tracking Software for Consulting Improves Billing

Posted by Pacific Timesheet on Aug 31, 2017 7:00:00 AM

The process of billng clients is directly enhanced or badly harmed by how employee time and expenses are tracked and processed.

Consulting billing and time and expense sheets

For a consulting firm, billng clients — that little-understood, underappreciated activity that provides the life blood of cash flow needed for any company to survive — is directly enhanced or badly harmed by how employee time and expenses are tracked and processed.

The reality is: good invoicing depends on the time and expense sheet data that flows into the invoice. Improving your time and expense sheets for billing is where you need to focus.

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Topics: timesheet, Timesheet Software, mobile expense tracking, time and expense software, expense tracking software, project time and expense software

Pacific Timesheet Mobile Primer: A Beginner's Guide to Mobile Time and Expense Sheets

Posted by Pacific Timesheet on Mar 9, 2017 7:00:00 AM

Pacific Timesheet has been used by hundreds of thousands of users for years on laptops and desktops. But Pacific Timesheet Mobile is becoming more important every day. According to Mobile Business Insights in 2016:

  1. 80% of email users are forecasted to check email by their mobile devices in 2018 (emailmonday).
  2. Average users check their mobile devices 46 times a day (App Annie).
  3. Half of all people pick up their smartphones when they wake up (ExpressPigeon).

Our customer research tells us that their users, particularly those in the field or traveling, are using Pacific Timesheet Mobile a majority of the time. 

We thought it was high time for a definitive primer on Pacific Timesheet Mobile features:

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Topics: mobile expense tracking, mobile timesheet

How to Successfully Implement New Software

Posted by Pacific Timesheet on Feb 23, 2017 7:00:00 AM

This article is about how to succeed with your software implementations. And while it's focused on time, expense and asset tracking software, it applies to any kind of business software.

So let's get in the mindset of implementing software. You're nearing the end of the project. You've been through many steps. You evaluated why you should automate manual paper or Excel-based time and expense tracking system. You did business analysis. Worked hard to develop a consensus on requirements. You searched for solutions. Narrowed vendors down to a shortlist. Held numerous software demo meetings. Found a solution. And made the purchase.

In your bones, you feel it will be a great success that will help your company a lot.

But concerns remain in the back of your mind:

  1. Did you select the right solution?
  2. Will your employees embrace it?
  3. Do you have enough resources to implement it?
  4. What if it fails?
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Topics: software implementation

Top 5 Benefits of Timesheet Software

Posted by Pacific Timesheet on Apr 7, 2016 7:00:00 AM

Still Tracking Time Manually?

Believe it or not, hundreds of companies around the world still track employee time manually, relying on cumbersome paper and Excel records to track their time worked and assets. So if this is true of your enterprise, don’t be embarrassed. You’re not alone.

The fact of the matter is that using manual time tracking methods may be costing your enterprise more than you know. They make payroll and leave calculation unnecessarily complicated, place a massive administrative burden on your payroll and HR staff, and leave your enterprise open to inaccuracies and compliance issues. As if that’s not already enough, these manual timesheets are probably unpopular with your own employees!

So what should you do? Upgrade your time tracking system with automated timesheet software.

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Topics: timesheet, Timesheet Software

How Workers Really Feel About Timesheets

Posted by Marisa Jue on Mar 22, 2016 7:00:00 AM

At Pacific Timesheet, it's true that we like timesheets a lot because, well, that's what we do. But we also know that there are a lot of employees out there who hate timesheets. I mean, really really hate them.

When we studied what employees have to say about timesheets in social media, we found some notable harsh truths. Below we've gathered tweets that represent how workers feel about timesheets. Just a warning: some of these are really "mean tweets." 

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Classifying Workers: Employee or Independent Contractor?

Posted by Marisa Jue on Mar 15, 2016 7:00:00 AM

As an employer, one of your most important responsibilities is properly classifying workers as either employees or independent contractors. Properly classified independent contractors can save your enterprise money, especially in the form of saved payroll taxes and employee benefits. On the other hand, misclassifying workers as independent contractors can be extremely costly. Later, we'll talk a little about how to protect yourself from misclassification lawsuits.

Consider the case of home improvement leader Lowe’s Home Centers. Last January, Lowes agreed to pay out $10 million in a settlement agreement of a class action suit brought by home improvement and installation workers who were improperly classified as independent contractors. The court found that the workers should have been classified as employees due to the fact that “Lowes had the right to control, and did control, all aspects of installation jobs.”

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Topics: employee labor rules

Top 3 Reasons Projects Fail & What You Can Do About It

Posted by Marisa Jue on Dec 3, 2015 9:00:00 AM

Before getting started on that new project, pause for bit. At least two thirds of IT projects do not to live up to expectations. It's much more than simply running over budget. There are a few root problems that consistently arise in failed projects.

You see, it turns out that two thirds of all projects fail to meet original expectations. What are the biggest culprits?

Requirements phase problems:
86% of project participants in one survey said they have had major requirements phase problems, like:
Requiremnts are too vague.
Stakeholders are not on same page.
Requirements definition often gets short shrift.
Goals are too often overambitious  or unrealistic.
There might be a mismatch between requirements and decided solution or project goals.

Project scope creep:
67% surveyed believed that scope creep leads to failure. Scope creep is the problem of project teams adding, or being forced to add by others, more and more problems to be addressed by the project. As things pile on, the project gets bogged down and starts to fall short of accomplishing its original goals.

Project Team and Management problems:
Poor project managers.
Lack of senior executive support.
Chosen vendors are not fully qualified.
Specific task setting is poor.
Key technical skills are missing.

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Topics: Projects

Excessive Overtime or Timesheet Fraud?

Posted by Marisa Jue on Nov 11, 2015 1:00:00 PM

You might already be aware of the risks of excessive overtime on employee health and overall productivity. Then there's employee overtime that seems unreasonable. On its face, these are overtime hours that should not pass any smell test and they usually result from a combination of timesheet fraud, poor time tracking and monitoring systems.

LADOT Audit Uncovers Millions in Overtime

In May 2015, the office of Los Angeles City Controller Ron Galperin released the shocking findings of its audit of the L.A. Department of Transportation (LADOT). The audit was triggered by an anonymous tip alleging overtime abuse.

Focusing on the LADOT’s paint and sign division, the audit found “staggering” amounts of overtime that ultimately cost the city $3.3 million in a single fiscal year. The LADOT paid out more over time in 2013-2014 than any other city department, with the exception of the Fire Department.

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Topics: time tracking, fraud, Overtime tracking

IAM/SSO Provider Feature: Okta Identity Management

Posted by Marisa Jue on Oct 28, 2015 9:04:50 AM

According to recent Cisco projections, the Internet of Things (IoT) is a $14 trillion revenue opportunity that Gartner estimates will contain 25 billion connected things by 2020. It is increasingly recognized that the full potential of connected devices and systems can only be achieved when these connected things are associated with individual identities. According to IoT Evolution World, products and services connected through individual identities can increase value for customers by providing highly personal experiences and allowing enterprises to not only monitor their product’s performance, but also better understand how customers use them.

Of course, with an increasing number of products and services connected by identities, there is a growing need for strong identity management providers to ensure these connected systems remain secure.

Four Identity Focused Security Concerns

As you begin to look for an identity and access Management as a Service (IDaaS) provider, there are several key areas of security to be concerned with.

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Topics: SSO IAM

Employee Benefit Plans: Department of Labor Audit Triggers & How to Avoid Them

Posted by Marisa Jue on Oct 19, 2015 9:06:52 AM

All companies employee benefit plans can be subject to a U.S. Department of Labor (DOL) audit at any time. Traditionally, the DOL has had the authority to conduct an investigation of your company’s employee benefits plan anytime to ensure it is in compliance with the Employee Retirement Income Security Act (ERISA).  But over the past couple of years, the DOL’s Employee Benefits Security Administration (EBSA) has expanded its scope to include enforcement of the ever-expanding Affordable Care Act (ACA) regulations. All of this means you need to take even more precautions and be better prepared than ever. 

Data from audits of retirement plans in 2013 reveal that 75% of those audit investigations resulted in penalties and required some corrective action. Corrective actions resulted in major payouts and lost profits.

In this post we want to make you aware of the most common audit triggers and how you can prepare for an audit or, ideally, avoid one altogether.

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